How long do you have to keep strata minutes in BC?
six yearsat least six years: minutes of annual and special general meetings and strata council meetings, including the results of any votes. books of account showing money received and spent and the reason for the receipt or expenditure.
How do you take minutes at a strata meeting?
The Content of Minutes
- Name of the Condo Corporation or Association. The legal name of the association should be included at the top of the minutes.
- Details of the Meeting. Complete details of the meeting should be noted down, including:
- The Attendees. …
- Quorum. …
- Board Actions. …
- The Format of the Minutes. …
- Approval.
Can owners attend strata council meetings in BC?
owners may attend strata council meetings as observers only. However they may not attend portions of meetings related to: bylaw enforcement proceedings; rental restriction bylaw exemption hearings; and matters where a person’s privacy would be unreasonably interfered with.
Can you sue your strata in BC?
The strata corporation or section may be sued by a strata lot owner. In addition the strata corporation or section may be sued as a representative of the owners with respect to matters relating to: common property. common assets.
What should be included in Strata minutes?
The items below should make it to your record of meeting minutes.
- The strata corporation’s number.
- The date, time, and place that the meeting was held.
- Who was present at the meeting (this includes board members, management representatives, and guest speakers)
- Indicate that a quorum of the board is present.
How often do strata meetings take place?
one meeting every year
Annual general meetings
The owners corporation in every strata scheme must hold at least one meeting every year. This is called an annual general meeting (AGM). Owners will discuss finances at AGMs. They will vote on setting levies and any money needed for upcoming repairs or maintenance.
Who can chair a strata meeting?
5. Who chairs strata meetings? The elected chairperson attends and chairs strata committee meetings. If the chairperson is away, the committee may appoint another member to chair that meeting in their absence.
How do you chair a strata council meeting?
determine whether there is a quorum. if necessary, elect a person to chair the meeting. Meetings are chaired by the president of the strata council. If the president is unwilling or unable, then the vice-president of the strata council acts as chair.
What is a SGM meeting?
The SGM, the annual general meeting of signatories that is usually held in conjunction with PRI in Person, is an important forum for communication between the board and signatories. The board encourages signatory participation, either in person or via webcast.
How many is a quorum in strata?
Answer: This is correct.
Quorum is at least half of the members of the strata committee. Because this strata committee has 6 members (who are entitled to vote) a quorum is comprised of at least 3 of such members.
Can a non owner attend a strata meeting?
All Owners that are not members of the Strata Committee are entitled to attend Strata Committee Meetings, however non-committee Owners may not address the meeting unless a resolution is passed by the Committee giving permission for them to do so.
What is the role of a strata president?
The president is responsible for the daily execution of the corporation’s business and is the primary council contact for the strata manager.
What powers do strata have?
Sending levy notices. Receipting, banking and recording for any money paid to the owners’ corporation. Preparation of any strata information certificates under section 184. Maintaining all accounting records and preparation of financial statements.
What is the role of strata council in BC?
The strata council’s role is to: act as the managing body for the strata corporation. make daily decisions that enable the strata corporation to operate smoothly and. operate according to the Strata Property Act, regulations, bylaws and rules, or a majority vote of the owners.
Who can be on strata council BC?
Election of Strata Council
The number of strata council members set out in the Standard Bylaws is between three and seven members. However, if there are fewer than four lots or four owners, then all owners are required to sit on the strata council.
How do you deal with a strata council?
Tips for dealing with the Strata Council harassment
Simply respond in a standard manner – “your letter is taken under advisement”. Don’t feed the bullies – they like to bully, and they need to be ignored. If you engage with them, they view it as a success. Only act on things that require action!
Who appoints a strata manager?
owners corporation’s general
A strata manager is normally appointed by an owners corporation’s general meeting based on majority rules. It is not enough to get a strata manager appointed under section 237 for a lot owner to complain they are ignored by the majority.
What is a strata secretary?
The secretary’s duties include calling general or committee meetings, sending out notices for meetings, preparing and distributing meeting minutes, maintaining the meeting attendance list and receiving voting papers.
Can the strata committee be sued?
Importantly for owners, if a strata committee is not meeting its responsibilities or is causing problems in other ways, it may be possible for owners to bring a claim against their Owners Corporation to compel performance of its duties, or for payment of damages (either under the Strata Schemes Management Act 2015 (NSW …
How do I dismiss a strata manager?
A motion will need to be passed at a general meeting to terminate the existing strata manager and appoint a new one. Usually, this is done in person, by proxy or written vote at an Annual General Meeting (AGM), as this will typically coincide with the expiration of the existing contract.